Panasonic WORKIO DP-C262 Manual de usuario Pagina 1

Model No. DP-C262/C322Before operating this machine, please read this manual completelyand keep this manual for future reference.(Illustration shows o

10 Chapter 1 Getting To Know Your MachineChapter 1Getting To Know Your MachineMenu MapThe main screen and menu of the fax features are as follows:A

100 Chapter 5 Internet FaxPreparing to Use Internet FaxTo use the Internet Fax feature, your machine needs to be set up properly on your network. P

101 Chapter 5 Internet FaxSending Email (This machine Other Internet Fax machine or PC)This machine Other Internet Fax machine or PCLANorSMTP Serv

102 Chapter 5 Internet FaxSending an Email ProcedureThe basic operation to send an Email is as follows:z Email Addresses and Fax Stations can be mi

103 Chapter 5 Internet Fax3.Select “Email”.4.Enter an Email Address by selecting “Keyboard” or select a preprogrammed Email Address.z Refer to Ente

104 Chapter 5 Internet FaxEntering an Email AddressEmail Addresses can be entered by any of the following methods:Using the Onscreen KeyboardUsing

105 Chapter 5 Internet FaxUsing the Onscreen KeyboardTo enter an Email Address directly from the onscreen keyboard, follow the steps below:1Follow

106 Chapter 5 Internet FaxUsing the Address BookUse a Key NameIf an Email Address is preprogrammed in the address book, it can be selected by usin

107 Chapter 5 Internet FaxUse Group DialingFor transmission to multiple destinations with group dialing, follow the steps below.z To use a Group b

108 Chapter 5 Internet FaxSearching for Destinations Search through the Address Book (Local Search)The Email Address of a remote station programme

109 Chapter 5 Internet FaxSearch through the LDAP server (LDAP Search)LDAP search is a feature that searches through the address book on an LDAP S

11 Chapter 1 Getting To Know Your MachineBasic Menu Screen• Quality Adj. (Setting Original Quality : See page 26)• File Type and Name (Setting a Fi

110 Chapter 5 Internet Fax6Choose a destination, and then select “OK”.z Only one Email Address can be selected at a time.z You can switch between t

111 Chapter 5 Internet FaxMemo

112 Chapter 5 Internet FaxUsing Cc, Bcc and FromWhen creating an Email, you have the option of setting Cc and Bcc as its destinations and entering

113 Chapter 5 Internet FaxSetting Cc and BccTo set Cc and Bcc as Email destinations, follow the steps below:1On the Email screen, select “Cc” or “B

114 Chapter 5 Internet FaxSetting From fieldThe From field is preset in the Machine, you can change the From field by selecting “From” on the Email

115 Chapter 5 Internet FaxSetting SubjectEvery time you send Email, you can enter its subject manually. To enter a subject, follow the steps below:

116 Chapter 5 Internet FaxSetting a File Type and a FilenameDocuments can be scanned into a PDF or TIFF format, and renamed as well.z Internet Fax

117 Chapter 5 Internet Fax7Enter a filename, and then select “OK”.z The filename can be up to 20 characters long.z For using the onscreen keyboard,

118 Chapter 5 Internet FaxEmailing a Ledger-Sized DocumentReceiving stations may not receive large documents depending on their recording capabilit

119 Chapter 5 Internet Fax5Select “Ledger Email XMT”.6Select “On”, and then select “OK”.7Set an Email Address.z Refer to Entering an Email Address

12 Chapter 1 Getting To Know Your MachineMore Menus > Advanced Comm. ScreenMore Menus > Select Mode Screen• Deferred Comm.Transmit (Deferred

120 Chapter 5 Internet FaxSetting Message Delivery Notice (MDN)To enable Message Delivery Notice feature, follow the procedures below.z Standard se

121 Chapter 5 Internet Fax7Set an Email Address.z Refer to Entering an Email Address (see page 104).8Press the Start key.The original(s) are stored

122 Chapter 5 Internet FaxWhen E-mail Transmission FailsIf the Email fails to reach its destination, an error mail is returned from the mail server

123 Chapter 5 Internet FaxUsing a Completion Notice Using Completion Notice feature, completion of sending Email or fax transmission is informed to

124 Chapter 5 Internet FaxReceiving an EmailIf the machine connects to a network as a POP Client, it can receive Email either automatically or manu

125 Chapter 5 Internet FaxReceiving Email ManuallyWith “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax P

126 Chapter 5 Internet FaxReceiving Email with the Program KeyThis function allows others to share your machine to retrieve their Emails from the P

127 Chapter 5 Internet FaxMemo

128 Chapter 5 Internet FaxReceiving an Email on a ComputerThis section explains how to receive Emails transmitted from the machine to a computer, a

129 Chapter 5 Internet FaxOpening EmailWhen you open an Email received from Internet Fax, the screen as shown below is displayed.z For your referen

13 Chapter 1 Getting To Know Your MachineMore Menus > Edit File Mode ScreenMore Menus > Print Out Screen• File List (Displaying a Communicati

130 Chapter 5 Internet FaxInbound RoutingWhat is Inbound Routing?Using the Inbound Routing feature, your machine can route documents received from

131 Chapter 5 Internet FaxRouting Setup FlowBefore the inbound routing feature can be used, the Function Parameters and address book programming is

132 Chapter 5 Internet FaxSettings for Inbound RoutingTo use the inbound routing feature, program the following parameters to meet the type of rout

133 Chapter 5 Internet FaxProgramming the Address Book for Inbound RoutingTo use the inbound routing feature, program the transferring destination

134 Chapter 5 Internet Fax7Enter a Key Name, and then select “OK”.z Key Names are used to select the destinations on the touch-panel display.z For

135 Chapter 5 Internet Fax11To enable routing by a numeric ID, enter a numeric ID, and then select “OK”.z This screen appears when “153 TSI Routing

136 Chapter 5 Internet FaxUsing the Relay FeatureWhat is the Relay Feature?From your PC or your machine, you can send documents to the End Receivin

137 Chapter 5 Internet FaxRelay Station• Sends Email received from the initial sending station to an end receiving station (a fax station connected

138 Chapter 5 Internet FaxSetting up a Relayed Transmission NetworkThis section explains how to set up a relayed broadcasting network.What is the

139 Chapter 5 Internet FaxExample of a Relayed Transmission Network An example of a relayed transmission network using relay stations at two locati

14 Chapter 2 Basic Fax TransmissionChapter 2Basic Fax TransmissionFax Transmission ProcedureThe basic procedure of transmitting a fax on this machi

140 Chapter 5 Internet FaxSample Entries in Address BookTable 1: Initial Sending Station (New York)zTelephone number : 212 111 1234zEmail address

141 Chapter 5 Internet FaxTable 3: Relay Station (Singapore)zTelephone number : 65 111 1234 zEmail Address (SMTP) : [email protected]

142 Chapter 5 Internet FaxFunction Parameters for Relay StationsProgram the following parameters to use this machine as a relay station in Function

143 Chapter 5 Internet FaxFor more Function Parameters details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters)

144 Chapter 5 Internet FaxAdding End Receiving Stations for Relayed TransmissionYou can add end receiving stations to the Address Book by the follo

145 Chapter 5 Internet Fax6Enter a station name, and then select “OK”.z Enter a station name up to 15 characters.z For using the onscreen keyboard,

146 Chapter 5 Internet FaxRelayed Transmission From Internet FaxDocuments can be transmitted to fax stations on the telephone line via Internet Fax

147 Chapter 5 Internet Fax7Select an end receiving station to which the relay station relays.z For instructions on how to enter destinations, refer

148 Chapter 5 Internet FaxRelayed Transmission From PCUsing your Email application, you can send any document(s) from your PC as a TIFF-F attachmen

15 Chapter 2 Basic Fax Transmission3Enter the fax number from the keypad or select a destination.orz Refer to Entering a Destination (see page 16).

16 Chapter 2 Basic Fax TransmissionEntering a DestinationStations can be entered by using the following methods or a combination of these:Manual Di

17 Chapter 2 Basic Fax Transmission Number Pad Screen  Using “Pause”z If you are using a PBX, enter the external access number first, and then se

18 Chapter 2 Basic Fax TransmissionUsing the Address BookUse a Key NameIf a destination is registered in the address book, it can be selected by u

19 Chapter 2 Basic Fax TransmissionUse Group DialingFor transmission to multiple destinations using group dialing, follow the steps below:z The gr

2Operating InstructionsThe following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all

20 Chapter 2 Basic Fax TransmissionSearching for a DestinationSearch through the Address Book (Local Search)Select “Search” to look through the ad

21 Chapter 2 Basic Fax TransmissionSearch through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the address book of

22 Chapter 2 Basic Fax Transmission5Select “Fax Number” to display a list of destinations.6Choose a destination, and then select “OK”.z Only one de

23 Chapter 2 Basic Fax TransmissionRedialingTo redial the most recently dialed number, follow the steps below:1Follow the step 1 and 2 on page 14.2

24 Chapter 2 Basic Fax TransmissionTransmission with Destination MonitoringSelect “Monitor” on the touch-panel screen to obtain a dial tone. This f

25 Chapter 2 Basic Fax TransmissionTalking to the Remote Party Before TransmissionIf an external telephone is connected to your machine, you can se

26 Chapter 2 Basic Fax TransmissionSetting Original QualityOriginal TypeOriginal type can be specified to suit your needs, you can select from, te

27 Chapter 2 Basic Fax Transmission1Place Original(s).z Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Basi

28 Chapter 2 Basic Fax Transmission Resolutionz The finer a original to be scanned, the more information needs to be transmitted, thus, requiring

29 Chapter 2 Basic Fax TransmissionMemo

3ConventionsIconsThe following icons are used in this manual.NotationThe following notations are used in this manual.Icon DescriptionIndicated importa

30 Chapter 2 Basic Fax TransmissionSetting the Original SizeThe Original Size is usually detected automatically when an original is placed on the p

31 Chapter 2 Basic Fax Transmission5Choose the original size, and then select “OK”.6Set “Quality Adj.” as required.z Refer to Setting Original Qual

32 Chapter 2 Basic Fax TransmissionTransmitting 2-Sided Originals2-sided originals loaded in the ADF are scanned automatically with a specified bid

33 Chapter 2 Basic Fax Transmission5Select a binding position, and then select “OK”.6Set “Quality Adj.” as required.z Refer to Setting Original Qua

34 Chapter 2 Basic Fax TransmissionVerification StampThis function confirms successful transmission or storage into the memory by stamping at the b

35 Chapter 2 Basic Fax TransmissionMemo

36 Chapter 2 Basic Fax TransmissionTransmitting a Document Stored in MemoryDocuments can be quickly scanned and stored in the memory before transmi

37 Chapter 2 Basic Fax TransmissionTo send documents using memory transmission, follow the steps below. (This is an example when the direct transmi

38 Chapter 2 Basic Fax TransmissionDirect TransmissionDocuments can be transmitted immediately on scanning without storing into memory. Direct tran

39 Chapter 2 Basic Fax Transmission6Select a destination.z Refer to Entering a Destination (see page 16).7Press the Start key.Transmission starts i

4Table of ContentsChapter 1 Getting To Know Your MachineMenu Map...

40 Chapter 2 Basic Fax TransmissionVerifying Communication StatusTo verify the communication status, follow the steps below:1Press the Fax key.2Sel

41 Chapter 2 Basic Fax TransmissionMemo

42 Chapter 2 Basic Fax TransmissionRotated TransmissionIf an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as

43 Chapter 2 Basic Fax TransmissionBatch TransmissionThe batch transmission feature is useful in controlling the reduction of transmission time and

44 Chapter 2 Basic Fax TransmissionGetting an Outside Line Using PIN Code AccessIf your PBX requires a PIN (Personal Identification Number) Code to

45 Chapter 2 Basic Fax TransmissionUsing Program KeysIf frequently used communication tasks are pre-programmed onto a respective program dialing bu

46 Chapter 2 Basic Fax TransmissionCanceling a CommunicationTo cancel a communication, follow the steps below:To cancel Memory Transmission:1Press

47 Chapter 2 Basic Fax TransmissionTo cancel Direct Transmission:1Press the Stop key while the communication is in progress.2Select “Yes” to stop a

48 Chapter 2 Basic Fax TransmissionDial PrefixYour machine has the following functions to utilize your existing Fax Phone Numbers database.• LDAP d

49 Chapter 2 Basic Fax Transmission1Press the Function key to open the Function Parameters screen.2Select “Fax/Email Settings”.3Select “04 Key Oper

5What is Confidential Communication?... 58Confidential Transmission ...

50 Chapter 3 Convenient Fax FeaturesChapter 3Convenient Fax FeaturesTime Controlled Communication (Deferred)Deferred TransmissionTime must be pre-p

51 Chapter 3 Convenient Fax Features5Set the deferred time, and then select “OK”.z Set the time in a 24-hour format.Ex: 21: 00z If you make a mista

52 Chapter 3 Convenient Fax FeaturesDeferred PollingIf Polling is requested with a deferred time, it will start Polling at the pre-programmed time.

53 Chapter 3 Convenient Fax Features5If a password is required, enter the password, and then select “OK”.z If you have set the polling password in

54 Chapter 3 Convenient Fax FeaturesPollingPollingPolling is a process of calling the other station(s) for document(s) retrieval. The other station

55 Chapter 3 Convenient Fax Features5Select a destination.z Refer to Entering a Destination (see page 16).6Press the Start key.Polling starts.

56 Chapter 3 Convenient Fax FeaturesStoring Documents to be PolledPolled is the process of automatically transmitting document(s) upon receiving th

57 Chapter 3 Convenient Fax Featuresz After being polled, the documents stored in the memory will be erased automatically. To retain the documents

58 Chapter 3 Convenient Fax FeaturesUsing a Mailbox (Confidential Communication) What is Confidential Communication?The confidential mailbox allows

59 Chapter 3 Convenient Fax FeaturesConfidential TransmissionTo transmit a confidential document, follow the steps below:You must have a mailbox pa

6Message Delivery Notice (MDN)... 95Direct Internet Fax Transmiss

60 Chapter 3 Convenient Fax FeaturesConfidential Polling1Press the Fax key.2Select “More Menus”.3Select “Mail Box”.4Select “Polling”.5Enter the mai

61 Chapter 3 Convenient Fax FeaturesStoring Documents for Confidential Polling1Place Original(s).z Refer to Placing Originals (Facsimile/Internet F

62 Chapter 3 Convenient Fax FeaturesPrinting a Received Confidential DocumentWhen confidential documents are received, a confidential reception rep

63 Chapter 3 Convenient Fax FeaturesPrinting a Received Confidential Document To print a received confidential document, follow the steps below:z

64 Chapter 3 Convenient Fax FeaturesDeleting a Confidential DocumentTo delete a confidential document in a mailbox, follow the steps below:1Press t

65 Chapter 3 Convenient Fax FeaturesMemo

66 Chapter 3 Convenient Fax FeaturesSub-Address CommunicationThe Sub-Addressing function allows you further routing, forwarding or relaying of docu

67 Chapter 3 Convenient Fax FeaturesSub-Addressed Transmission using Address BookTo transmit a document by sub-addressing, follow the steps below:z

68 Chapter 3 Convenient Fax Features8Select a destination.z Refer to Entering a Destination (see page 16).z Choose the address except registered fo

69 Chapter 3 Convenient Fax FeaturesSub-Addressed Transmission using Manual DialingTo enter a sub-address directly from the keypad, follow the step

7Result of Relayed Transmission ... 152Useful Terms to Remembe

70 Chapter 3 Convenient Fax FeaturesPassword CommunicationWhat is Password Communication?Password Communications, including Password Transmission a

71 Chapter 3 Convenient Fax FeaturesPassword TransmissionTo utilize the password-protected transmission feature, follow the steps below:z You must

72 Chapter 3 Convenient Fax FeaturesSetting Password-Protected TransmissionTo always utilize password-protected transmissions, follow the steps bel

73 Chapter 3 Convenient Fax Features9Select “On” or “Off”, and select “OK”.z Press Reset key to return the machine to the initial screen of the cur

74 Chapter 3 Convenient Fax FeaturesPrinting Communication JournalThe communication journal can be printed at the end of each transmission communic

75 Chapter 3 Convenient Fax Features1Place Original(s).z Refer to Placing Originals (Facsimile/Internet Fax) in the Operating Instructions (For Bas

76 Chapter 3 Convenient Fax FeaturesTransmitting a Document with a Cover SheetDocuments can be transmitted with a cover sheet stating the date and

77 Chapter 3 Convenient Fax Features5Select “Cover Sheet”.6Select “On”, and then select “OK”.7Set “Quality Adj.” as required.z Refer to Setting Ori

78 Chapter 4 Fax ReceptionChapter 4Fax ReceptionReceiving DocumentsThere are two ways to receive fax calls on this machine.Automatic ReceptionThe m

79 Chapter 4 Fax ReceptionManual ReceptionWhen your machine is set to this mode, it will not receive documents automatically. After you answered th

8Program List ...“Program List” 194Printing Program List.

80 Chapter 4 Fax ReceptionPrint Reduction and Duplex RecordingPrint ReductionThis machine can use Letter, Legal, A4, B4 or A3 size plain paper for

81 Chapter 4 Fax ReceptionWhen Print Reduction is Set to “Fixed” With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Settin

82 Chapter 4 Fax ReceptionSubstitute Memory ReceptionWhen your machine cannot print an incoming document for some reasons, such as when it runs out

83 Chapter 4 Fax ReceptionConvenient Reception FeaturesThis machine supports certain convenient-to-use reception features. Program these features a

84 Chapter 4 Fax ReceptionFax ForwardingThis feature allows all incoming faxes to be forwarded to the station registered in the address book. It is

85 Chapter 4 Fax ReceptionPassword-ReceptionPassword reception will prevent receiving fax from unauthorized stations.To use Password Reception, you

86 Chapter 4 Fax ReceptionReceive to MemoryWhat is Memory Reception?Memory reception allows all incoming documents to be stored in memory, instead

87 Chapter 4 Fax ReceptionProgramming Memory ReceptionTo enable memory reception, follow the steps below:1Press the Fax key.2Select “More Menus”.3S

88 Chapter 4 Fax ReceptionPrinting a Document Received in MemoryWhen a document is received in memory, a message is displayed.To print a document r

89 Chapter 4 Fax Reception6If a password is preprogrammed, enter the password (4-digit), and then select “OK”.z This screen appears when the passwo

9Memo

90 Chapter 5 Internet FaxChapter 5Internet FaxWhat is Internet Fax?What is Internet Fax?It is a feature whereby scanned documents are transmitted t

91 Chapter 5 Internet FaxRoutingYou can forward fax documents or Email to an Internet Fax or networked computers.z Refer to Inbound Routing (see p

92 Chapter 5 Internet FaxWhat Internet Fax Can DoThis section introduces the functions of the Internet Fax feature.The Internet Fax features does n

93 Chapter 5 Internet FaxReceiving EmailWhen this machine receives Email from an Internet Fax or from a computer, it starts printing the Email auto

94 Chapter 5 Internet FaxRelay TransmissionThe Internet Relayed Transmission Feature can save your time and transmission costs if you need to send

95 Chapter 5 Internet FaxMessage Delivery Notice (MDN)If the sender (Internet Fax) desires a processing confirmation, it must request a Message Del

96 Chapter 5 Internet FaxDirect Internet Fax Transmission (Using Direct SMTP)Email is normally distributed by an SMTP mail server using Simple Mail

97 Chapter 5 Internet FaxMemo

98 Chapter 5 Internet FaxTips for Internet FaxYour machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP)

99 Chapter 5 Internet FaxDual Port CommunicationYour machine has dual port capability allowing simultaneous G3 Fax Communication over a telephone